Warehouse Coordinator

Tacoma, WA
Full Time
Entry Level

Who We Are

Evergreen Fire and Security (EFS) is a recognized leader in the life safety and security solutions industry.  We are entrusted by the Federal Government and commercial customers to protect lives, critical infrastructure, and information by providing and maintaining technically advanced and innovative fire alarm, access control, intrusion detection, CCTV, mass notification, and other critical protection systems.

The Opportunity

Our success is due in large part to the experience, skills, and expertise of the best and brightest employees in the industry.  Due to growth, we are looking for additional qualified employees to join the Evergreen team. Are you a highly organized, detail-oriented logistics professional ready to step into a key coordination role? Evergreen Fire and Security is seeking a dedicated Warehouse Coordinator to be the backbone of our material flow and inventory system. This hands-on position manages everything from incoming materials to coordinating complex international freight, ensuring our projects and fleet team are fully supported. If you thrive on keeping things running smoothly, accurately, and efficiently, and you have a knack for finding ways to improve existing processes, we want you on our team.
 

The Responsibilities

The Warehouse Coordinator is responsible for the full lifecycle of materials within the facility and takes direct ownership of all freight logistics and coordination.

Materials Management (Receiving & Shipping)
  • Receiving:
    • Verify the accuracy of all incoming materials against packing slips.
    • Scan and file copies of packing slips and update the inventory system accordingly.
    • Ensure materials are accurately labeled and placed on the assigned job shelf.
  • Shipping & Freight Coordination:
    • Prepare and process all outbound shipments by boxing or palletizing requested materials.
    • Create necessary documentation for all individual shipments, including packing slips and shipping labels.
    • Manage and execute all aspects of freight shipping, including:
      • Accurately weighing and measuring all items and pallets.
      • Securing freight shipments through strapping and wrapping pallets.
      • Completing Commercial Invoices and all required paperwork for international shipments.
      • Arranging pick-ups with carriers and preparing Bills of Lading (BOL).
      • Affixing all required labels, packing slips, and BOLs.
    • Update warehouse inventory records to reflect all outgoing materials.
Inventory Control & Transfers
  • Processing Pull Requests:
    • Review pull requests and ensure materials are collected and ready by the specified time.
    • Update the status of completed pull requests in SmartSheet and notify the relevant pick-up party.
    • Adjust warehouse inventory to reflect materials leaving for projects.
  • Inventory Accuracy:
    • Conduct monthly physical inventories (cycle counting) for selected jobs or shelves to verify and maintain the accuracy of the SmartSheet inventory system.
  • Parts and Cost Transfers:
    • Manage the movement of parts to different job shelves/locations as requested.
    • Transfer leftover materials from completed projects to general stock upon approval from the Procurement Supervisor.
    • Document necessary cost transfers to or from projects using the cost transfer sheet in SmartSheet.
Support Operations & Upkeep
  • Tools Management:
    • Ensure all company tools are assigned a TAC number for tracking.
    • Manage accurate check-in and check-out of tools using the SmartSheet system.
    • Create and replace TAC stickers for new or damaged tools.
  • Consumables & Safety Equipment:
    • Maintain accurate inventory levels of all general consumables (e.g., shipping supplies).
    • Maintain inventory of safety equipment stored at external locations (e.g., JBLM).
    • Notify the Procurement Supervisor or Safety Team when supplies are running low to request replenishment.
  • Fleet Assistance:
    • Support the Fleet Team by assisting with vehicle drop-offs.
    • Ensure new tools ordered for the fleet have assigned TAC Numbers.
    • Assist with equipping fleet vehicles with new or replacement tools/supplies as requested.
  • Warehouse Upkeep:
    • Maintain a clean and organized warehouse environment, including routine sweeping and trash removal.

The Necessities

  • 1-3 years of experience in a warehouse, logistics, or inventory control environment.
  • Demonstrated experience in freight logistics and carrier coordination (LTL, FTL).
  • A proactive mindset with the ability to identify current processes and recommend solutions for increased efficiency or automation.
  • Proficiency in inventory management software (experience with SmartSheet is highly desired).
  • Expert attention to detail for verifying documentation (packing slips, invoices, BOLs).
  • Experience with domestic and international shipping procedures, including creating commercial invoices.
  • Ability to perform physical duties, including lifting, moving, and securing materials.
  • Effective communication skills and the ability to coordinate with internal teams and external carriers.
  • Proficiency with basic measuring tools (e.g., tape measure, scale).
  • Valid Driver's License
  • CPR/First Aid Certification

Great to Have

  • Prior experience working on government contracts or military bases
  • OSHA 30 certificate

The Benefits

  • Competitive pay
  • Paid Time Off (PTO)
  • Paid holidays
  • Medical, dental, and vision insurance plans
  • 401(k) plan
  • Up to 4% match available
  • 100% vested from day one
  • Healthcare flexible spending accounts
  • Dependent care flexible spending accounts
  • Employee Assistance Program (EAP)
  • Company-sponsored group term life insurance
  • Corporate perks program
  • Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long-term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance

Hourly rate is $20 - $30/hr for well-qualified candidates.

We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment.  Check us out on Facebook, LinkedIn, or at www.evergreenfire.com.

Evergreen Fire & Security is a US government contractor with sensitive access requirements.  As our employee, you must also be able to satisfy federal government requirements for access to government information.  Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities. 

No applicant for employment is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

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